Job Description

Administrative Associate, College of Public Health Posting Number req22890 Department Health Promotion Sciences Department Website Link Location University of Arizona Health Sciences Address 1295 N Martin Ave, Drachman Hall, Tucson, AZ 85724 USA Position Highlights The University of Arizona's Department of Health Promotion Sciences within the Mel & Enid Zuckerman College of Public Health is seeking a qualified Administrative Associate to join their team. The Administrative Associate will perform critical functions in supporting the department with daily activities. The position requires initiative, excellent organizational skills, and the ability to work independently, as well as to collaborate closely with the Department Chair, faculty, and staff. Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here . Duties & Responsibilities Coordinate departmental daily operations to support the department and college education and academic missions. Work with department chair and program directors to plan and prioritize activities within the department and programs to meet deadlines. Provide administrative support to department chair and program directors for departmental and program business affairs, such as timesheet approval, leave and absence requests, hiring, annual performance review, P&T review, and teaching evaluation following University policies and procedures. Support faculty teaching activities including course offerings, textbook ordering, and new program development. Serve as a primary reference source to assist department faculty to carry out their academic activities. Schedule department and program meetings and take meeting minutes. Purchase departmental supplies and manage department properties. Monitor department budgets and allocations of resources. Assist faculty for travel arrangements and reimbursements. Serve as a liaison between faculty, staff, students, UA organizations, outside agencies, and the public to assure courteous and professional communications, and timely responses to messages for information and other requests. Work with proper offices and individuals in the College and University to promote faculty's work and department businesses. Evaluate and recommend changes to department and program operations to ensure efficiencies and compliance with University and regulatory agencies' policies and regulations. Delegate less complex departmental duties as appropriate to other departmental support or work-study students in support of faculty and staff. Knowledge, Skills, and Abilities: Be an action-oriented and adaptable individual. Ability to work effectively in collaboration with various groups of people. Possesses integrity, positive attitude, and be self-directed. Minimum Qualifications High school diploma or high school diploma equivalency is required. Minimum of 5 years of relevant experience, or equivalent combination of education and work experience. Preferred Qualifications Experience with UA policies and systems. Experience in educational administration. FLSA Non-Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal Job Category Organizational Administration Benefits Eligible Yes - Full Benefits Rate of Pay $20.33 - $25.41 Compensation Type hourly rate Grade 5 Compensation Guidance The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator. Career Stream and Level OC3 Job Family Administrative Support Job Function Organizational Administration Type of criminal background check required: Name-based criminal background check (non-security sensitive) Number of Vacancies 1 Target Hire Date Expected End Date Contact Information for Candidates Scott Carvajal | carvajal@arizona.edu Open Date 5/21/2025 Open Until Filled Yes Documents Needed to Apply Resume and Cover Letter Special Instructions to Applicant Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu. University of Arizona

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